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Administrative Assistant, Milwaukee, WI
Posted:March 28, 2008
Job Description:
Jacobus Energy, Inc. is a family-owned company, providing quality petroleum products and innovative fueling services for over 85 years. We currently have an opportunity available for an Administrative Assistant in our Fleet Maintenance area.
JOB PURPOSE:
The Administrative Assistant provides administrative and clerical support to the operations group throughout the organization in the areas of fleet maintenance, Department of Transportation compliance, tankwagon procurement and above-ground storage tank administration.
DESCRIPTION OF ESSENTIAL DUTIES:
- Administer and manage all functions of the fleet maintenance software package including; daily data entry, training and reporting/trend analysis.
- Monitor flow of all maintenance related invoices, checking for accuracy, proper code of charges to the general ledger and entry into accounts payable system for payment.
- Track and process warranty claims and recalls in fleet maintenance.
- Assist in developing files and processing correspondence on new tankwagon build outs to include tracking costs and monitoring budgets on each new vehicle.
- Assist management in bid solicitation and purchasing of various parts and supplies.
- Maintain truck files for local area trucks and shell files for all system trucks and rolling stock.
- Process and track area tank tests and distribute certifications as required.
- Process Driver Vehicle Inspection Reports and create Vehicle Maintenance Reports for distribution. Track subsequent repairs and file as required by the Department of Transportation.
DESCRIPTION OF NONESSENTIAL DUTIES:
- Maintaining skid tank locator and associated paperwork for system.
- Serve as a back-up to the switchboard and Operations Assistant.
QUALIFICATION REQUIREMENTS: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)
- Requires education generally equivalent to successful completion of 4-years of high school or equivalent plus some additional specialized training.
- Requires up to three years of prior administrative experience.
- Requires the ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate related required actions to a broad audience.
- Requires the ability to present a professional image and to encourage others to do the same.
- Requires strong teamwork and flexibility to accomplish goals and department deadlines.
- Requires strong customer orientation in interacting with and resolving issues in a timely, professional and positive manner.
- Requires knowledge of and the ability to use a variety of standard office equipment such as a 10-key calculator, telephone, and computer, printer and facsimile machine.
- Requires knowledge of computer software such as Microsoft Office Suite, with a strong background in Excel.
We offer a comfortable, business casual work atmosphere, a competitive hourly rate and full benefits package. If you are interested in this challenging opportunity, please send (fax or e-mail) your resume with cover letter including your salary requirements to: Jacobus Energy Inc. Attn: Human Resources Generalist. P.O. Box 13009. Milwaukee, WI 53213. Fax: (414) 359-9044. Or email:hr@jacobusenergy.com.
Or, click here to download an application:
Fill it out and fax it to 414-359-9044.
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Equal Opportunity Employer
M/F/D/V
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